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Is It Beneficial to Use a Virtual Business Address?

Written by Officense on March 28, 2019. Posted in Blog.

A virtual business address is a smart decision if you don’t have a physical office space to meet with clients, but still need a business address to have your mail and packages sent. Choosing to get a virtual business address will both increase your productivity and efficiency for your business. The virtual business address services Officense offers includes our receptionists sorting what is junk mail from what is important. Not to mention, giving a professional business address will increase your credibility with your clientele. Sure, you could get a PO Box if you don’t have a physical office, but a PO Box doesn’t sound reassuring or make you sound legitimate either. In addition, a PO Box isn’t considered a physical location according to Google My Business, which just adds to the reasons of why you should resort to a virtual business address instead.

A professional business address instantly improves your image, as well as your business. The way someone views your company or business is everything, that alone can influence how successful your business can be.

Deciding to have a professional business address allows you to keep your personal life and professional life separate. Also, a virtual business address can lead to other opportunities and other resources. One being, having a central location with easy access; and two, it creates more of a sense of stability for your business. If you don’t have a physical office location, your business address will never change even if you’re moving around and expanding your business.

Officense has the tools and resources you need to make your business grow and reach new levels! If you’d like to read more on having a professional address service, click the link: https://www.officense.com/professional-address-service/

Maryland Mediators Convention 2018

Written by Officense on December 7, 2018. Posted in Blog.

Come to join us today at the Maryland Mediators Convention in the Doubletree Hotel in Annapolis, MD! Our team is a proud supporter of today’s Meditation Convention and partner with the Maryland Council for Dispute Resolution, a co-organizer of the convention. We are available during the entire event to discuss anything office space, phone services, or administrative support your firm may need in the coming new year. We had a rousing turn out for today’s Plenary Discussion on Race Beyond Bias, given by author & speaker Milagros Phillips. We hope to see you or your colleagues stop by our table in the exhibition hall, today. Enjoy the time at the Maryland Mediators Convention.

The Instant Virtual Office for the Busy Lawyer

Written by Officense on November 28, 2018. Posted in Blog.

Introduction

Whether you’re a small firm or a large firm, lawyers are busy people and they are always on the move meeting with clients and handling cases. That being said, using a virtual office space can make running your practice both more convenient and cost effective. The convenience of using a virtual office space allows a lawyer to meet up with their clients to discuss the case at hand and also prepare for trial. Trial preparation can be quite extensive and can take weeks. Therefore, utilizing as-needed office space is beneficial to meeting with clients and having instant administrative support.

What are the Benefits to Having a Virtual Office?

The benefits of using office space include, but are not limited to, administrative support, receptionist services, and conference room availability. Even better, you have the freedom to either pay for office space on a day-to-day basis or month-to-month basis. There are major cost savings when using a virtual office space. Most attorneys don’t need to be in an office every day, so it’s both more cost efficient and smarter to only pay for only what you use.

You can come in to use the office space when you need to prepare for a deposition and the entire team can be in one professional setting. There are audio and video conferencing opportunities that allow for participation from everyone in the firm. Through our administrative staff, we can assist with setting up the equipment needed for these services. We can also assist by making copies of any important documents or simply providing catering and beverage service. When your clients come to meet with you, they will be welcomed by our smiling staff at the front desk.

The Takeaway of Using a Virtual Office

Essentially there are three takeaways from using a virtual office space:

You will save time and money only meeting in an office when you need it, and paying for only the time that you use it.
Your clients will be greeted and assisted creating a better client experience.
An onsite staff means you will have instant support available, without the cost of a full-time assistant.

Solutions to Office Space Disasters: Best Recovery Options

Written by Officense on November 21, 2018. Posted in Blog.

Every business owner knows finding intermittent office space can be expensive and time-consuming. Did your office catch on fire, flood, or is it being renovated? Regardless, you need office space fast. The loss of your physical premises can lead to damaging consequences. Customers may think you have closed or that your business is not real. This means lost revenue! As a business owner, you have three options: telework, a traditional real estate search, or instant offices.

Option 1: Telework

Teleworking can provide a quick fix to keep your business afloat, but it has some drawbacks. Your teams spread apart. The prolonged period of your squads’ separation can lead to idea stagnation and a lack of team cohesion. Collaborative environments bred creative solutions and team spirit. Teleworking does not provide, create, or reinforce these outcomes. Additionally, teleworking makes it harder for supervisors to effectively manage employees due to distance and a lack of face to face interaction.

Option 2: Traditional Real Estate Search

The traditional route of calling a realtor is going to be pricey and time-consuming. Your realtor will take forever finding you short-term options. Short-term commercial office space will slam you with short-term leasing and commission fees. Additionally, negotiating a contract for commercial space means a lot of wasted time. Finally, this will cause undue financial hardship on your bottom line and waste precious time. Click the link to find out more.

Option 3: Instant Offices

Instant offices have the benefit of a quick setup, established admin staff, and other critical services like high-speed internet, printing, and conference space. With instant offices, you can choose a traditional office, co-working space, or as an office as needed. Also, the hassle of paying commission or hidden fees for your short-term office space needs are gone. Directly call, email, look us up, or drop by our instant offices to setup up your new office on the same day. Think about it; you could be listing an established address with a professional staff to greet your customers the very next day.

The Stress-Free Contractor

Written by Officense on October 5, 2018. Posted in Blog.

Contractor’s Conundrum

As a contractor, it can be difficult and distracting to answer calls while trying to get work done. You are always on the move travelling to multiple work sites, which can make it difficult to have time to answer the phone. Still, missing calls can mean lost leads and in today’s culture of instant access, customers often move on to another company if they are sent to voicemail. Unfortunately, for many contractors hiring a full-time staff to answer the phone is just not practical.

A Better Way

Officense Executive Assistants can help alleviate some of the stress of booking appointments and handling scheduling for your customers. For over 10 years, our company has been reliable when it comes to providing affordable call answering service for roofers, painters, HVAC pro’s, home improvement companies, and general contractors. Using Officense will allow you to focus on your business without worrying about missing out on potential customers due to lack of support.

With Officense, you can have a receptionist who filters your calls, and will only forward the calls that are important. Our skilled team will screen every call and you will no longer be frustrated answering calls that turn out to be a solicitor. Officense receptionists will not only answer calls from your customers, but we will also schedule estimates and appointments. Our phone answering runs 24/7, 365 days a year, so your customers will never get a busy signal or voice mail. For many of our contractor clients, we simply send text messages with caller information so you can follow up at your convenience.

Why Wait?

The Officense staff is ready to be of assistance and make your job easier! We don’t want your business to get in the way of business; and we also don’t want you to miss great opportunities to improve your company. Let us help to keep track of your leads and provide effective follow-ups! If you’re ready to have a live receptionist greet your customers and provide excellent service, call us at 410-814-7500, or click here for more information.

Author: Officense